Policies & Frequently Asked Questions

Vacation Guarantee Travel Insurance

Highly Recommend

Vacation Guarantee/Travel Insurance available for New Bookings beginning March 27, 2020: The Vacation Guarantee Travel Insurance policy is 7% of your reservation total. This policy allows you a full refund less the cost of the Guarantee Policy up to 15 days prior to your arrival date. Once inside 14 days prior to your arrival, the Vacation Guarantee Policy allows you to reschedule your stay up to 1 year from your original arrival date. Though the Vacation Guarantee is an optional charge, Resort Properties Mngt has a no refund/no reschedule policy without it. If you cancel outside of 15 days prior to arrival and you have not purchased the Vacation Guarantee, there will be a $25.00 plus tax cancellation fee. Travel Insurance cannot be used once you have checked in. 

Deposits & Payments

1st Night Deposit is due at time of booking and the remaining balance is due  IN FULL 14 days prior to arrival date. If you are making a reservation within 14 days from the date of arrival, the full amount is due at the time of booking.

If you have paid via e-check and your check is returned for any reason, you will be responsible to pay $45.00 per returned transaction, in addition to the full amount that has been returned and is owed to Resort Properties Management for services rendered and to our Unit Owners for rents owed on reservations and stays.

We cater to responsible adults and families; you must be 21 years old to secure a reservation. Please keep in mind there are other guests staying at the condominiums.

Occupancy Limits

Maximum occupancy limits are set by the State Fire Marshall’s Office and may not be exceeded. Capacity is as follows:

2 bedrooms units are allowed 6 persons

Sleeper sofas: Sleeper sofas are not meant for adults, they are meant for children. There will be no refunds or adjustments due to uncomfortable sleeper sofas. 

We ask that each guest abides by this standard for the safety of all guests. 

Pet & Smoking Policy

We love pets, but they are not allowed in our rental units. A $500.00 cleaning fee, plus any damages, will be charged if you ignore this policy.

We are non-smoking vacation rentals. Smoking is not allowed in the units, on balconies, breezeway, or sidewalks. A $500.00 cleaning fee, plus any damages, will be charged if you ignore this policy. This includes Cigarettes, Vaping, and/or E-Cigarettes.

Specific Unit Requests

We try to honor guest requests for specific unit assignments when requested; however, we reserve the right to change rental assignments without notice or liability in the event the unit is sold, becomes unavailable, or due to mechanical issues.

Before You Checkout

Check out time is by 11:00am (EST) on your scheduled departure date. Please complete your checkout by calling 800-429-4361 to let the office know you have departed.

Please set the thermostat to 72 degrees during the summer and 68 degrees during the winter.

Please don’t forget to empty all the items from the refrigerator and to take out the trash.  

Please load and start the dishwasher – It is not necessary to wait until the wash/dry cycles are completed, as housekeeping will unload and put the items away.

Before You Arrive

Check-In Options: You have the option of doing a virtual check-in or personally check-in at one of the Resort Properties Vacations offices. To do a virtual check-in you must complete the e-signature confirmation that you will receive within 24 hours of booking. On the day of your arrival, you will receive an email that will have details on how to enter your condo such as the door code, checkout procedures etc.  If you prefer to check-in at a front office, we ask that only 1 person from the party (name on reservation) enters the office. 

Check-in time begins at 4:00pm (EST) on your scheduled check-in date but is not guaranteed until the unit is cleaned and inspected. Late check-ins can be arranged by notifying our office before 4:00pm (EST).

Our units are cleaned and inventoried before and after each stay. Please do not remove anything from condos or move kitchen or furniture items to another condo and/or outside the unit. Guests are financially responsible for missing items, the need for excessive cleaning (due to but not limited to: stains, burns, soiled bedspreads, trashed units, etc.), or any damage due to negligence or any action on the guest’s part. Excessive cleaning fees begin at $50 per unit and increase depending on the size of the unit and conditions.

We furnish an initial supply of paper towels, toilet paper, trash bags, dishwashing detergent, and dishwashing liquid.

A washer/dryer is furnished in each unit so you can refresh your linens, etc. We do not furnish laundry detergent.

Please empty the dryer’s lint tray after each use for better drying.

We do not refund your payment if you check out early.


Resort Properties Management LLC and respective Homeowner/HOA will not be responsible for accident/injury to guest, or loss of money, jewelry or other valuables.

Tax Exemption Rules/Expectations

To be considered Tax Exempt Resort properties Management requires a current Tax form.  The TN sales tax forms are only good for 4 years after the date of issue. Now if they have an Internal Revenue Service 501c3 letter, then the IRS letter does not expire. Please remember, even as Tax Exempt, you still have the Pigeon Forge local Tax of 2.5%.